Accounts Payable Supervisor
Sorry, this position has just been filled
| Location: | Hemel Hempstead |
|---|---|
| Term: | Permanent |
| Salary: | £21-23k |
| Reference No: | ARBSAPSNR |
JOB TITLE:
Senior Accounts Payable Administrator, reporting direct to the Accounts Payable Supervisor.
DEPARTMENT:
Accounts Payable.
MAIN RESPONSIBILITIES:
To supervise the Contract, Re-active and Facilities section within Accounts Payable Team.
SCOPE OF JOB:
Main Responsibilities:
- Covering all section and team responsibilities, when the supervisor is absent or on annual leave.
- To control all “LVT” activity along with all AP legal related issues.
- Ensure that all suppliers’ accounts are set up correctly and maintained in accordance with company policies and procedures.
- Taking ownership and dealing with all queries, liaising with suppliers and internal personnel to resolve within a timely fashion. Encompassing good telephone links, internally and externally. Establish strong working relationships.
- Responsible for the daily processing of suppliers invoices and credits, reconciling the supplier statements to the purchase ledger. Working to tight deadlines.
- Liaising with departmental heads to ensure that solid communications are in place between all areas.
- Responsible for producing all Accounts Payable payments in accordance with payment terms.
- Posting and reconciling transferable funds on supplier’s accounts onto the Purchase Ledger.
- Responsible for the Archiving and storage of invoices, credit notes, and Refunded documents.
- Sorting and scanning of invoices for electronic and e-mailing distribution to internal personnel.
- Integrate new scanning and electronic systems to deal with invoicing and post within Accounts Payable.
- Investigation work – leading to internal and external queries & complaints.
- Implementation of work processes & guidelines to further advance team results and improve the working structures. Encourage, train and guide within the sub team on all functions.
- To assist with the electronically imported suppliers invoice spreadsheets.
- Responsible for weekly & monthly analysis – resulting in produced statistics for monthly meetings.
- Manage an existing team of two AP administrators.
PERSONAL ATTRIBUTES / QUALIFICATIONS:
- Proven track record (min 3 yrs) with sound legal and commercial understanding of the Accounts Payable function.
- Excellent, sound organisational and administrative skills, including managing time and staff effectively. Must not be afraid to escalate and communicate with senior members.
- The ability to deal confidently with suppliers and internal employees, in correspondence and on the telephone.
- Excellent written/spoken communication skills.
- To be self motivated, organised, and to work under their own initiative.
- Experience and/or ability to manage and develop a small team.
- Responsible and reliable, with a hands-on and flexible approach to working arrangements.
- Solid Computer, Microsoft and Excel (Intermediate) skills essential.