Accounts Administrator: Our Client is a well-established, successful, local company with an unrivalled reputation for delivering quality products and services to an enviable UK-wide clientele.
The Position:
Reporting directly to the Finance Manager, you will be working in a small, dedicated Finance Team of four.
Your duties will include:
Payroll:
Process payroll on a monthly basis using Sage50 Payroll which includes the submission to HMRC. This includes the updating of:
• New starters and leavers.
• Overtime, SSP, SPP and SMP payments.
• Sick leave adjustments.
• Pension contributions updates, both normal and salary sacrifice scheme which includes company NIC saving calculation for inclusion in employee contribution.
• Child Care Vouchers Scheme deductions.
• Cycle to Work Scheme deductions.
P11D Expenses and Benefits.
Benefit in kind for both company cars and professional fee subscriptions for Class1A NICs return. Maintain details of company car changes for staff via sending completed P46 (car) to HMRC using Sage50 Payroll submission.
Pension:
Process monthly submission to Scottish Widows GPP using web portal. Maintain monthly totals to include any changes requested by staff to personal contributions. Include new starters in timely manner to meet auto enrolment requirements. Process leavers within monthly submission.
Staff expenses:
Check month staff expense returns for viability, analyse VAT and mileage to ensure correctness and process for payment.
Accounts receivable/Accounts payable:
Annual Support and Maintenance invoicing
Processed through Intacct. Issue of annual renewal invoices using Product Service Record for amount and date order list of Customer renewal details for when to issue. Record invoice numbers on Product Service Record spreadsheet.
Pay-per-Works Quarterly Invoicing:
Produce invoices for works raised based on schedules provided by MS Team on a quarterly basis on month end June, Sept, Dec and March.
Sales Invoicing:
Processed through Intacct. Ongoing orders should be invoiced once a completed SON notification has been received through Salesforce. Exception to this is Service Packs which are invoiced on receipt of SON/PO as these are paid for in advance.
Purchase Invoices:
Process purchase invoices through Intacct as and when received. Either by direct input or, if covered by purchase order, by converting PO to invoice.
Cash Book:
Maintain cash book using daily statements uploaded from Lloyds Commercial Banking.
Reconcile movements in the account and confirm closing balance for next day.
Purchasing:
Produce purchase orders where required through Intacct. Requestor to provide relevant details using quotations or, in the case or existing customers increasing third party software, the product version and licence key etc.
Experience:
A good working knowledge of any industry accepted accounting software (Sage, Xero, Quickbooks, SAP, Navision, Adapt etc) together with strong Excel and Word is essential. Excellent verbal and written communication skills are required as well as being well presented.
A car owner / driver is required due to office location.
